Acceptable Use Policy

Effective date: 4 November 2026

Website: https://mimirone.com
Operator: CMB Robotics SRL (company operating MimirOne)
Contact: support@cmbrobotics.com

1. Purpose and Scope

MimirOne is an AI-powered professional intelligence platform designed to help individuals explore, structure, understand and develop their professional experience through the Professional Continuum.

Its services include AI-assisted professional experience exploration, document analysis, evidence organization, professional representation, opportunity-specific assessments, interview preparation and related professional intelligence capabilities.

MimirOne may also be used by recruiters, hiring managers and organizations to support structured candidate assessments and professional capability exploration.

This Acceptable Use Policy (“Policy”) establishes the rules and responsibilities governing the use of MimirOne, its AI-assisted features, document uploads and associated services.

This Policy applies to all users, including individual professionals, candidates, recruiters, hiring managers, organizations and other authorized users.

By accessing or using MimirOne, you agree to comply with this Policy, together with the applicable Subscription Agreement and Terms of Service and Privacy Notice.

2. Permitted Use

MimirOne is intended for legitimate professional and organizational purposes, including:

• Exploring, documenting and structuring professional experience.
• Developing and maintaining an individual’s Professional Continuum.
• Uploading and analyzing CVs, professional documents and other authorized supporting materials.
• Recording professional decisions, achievements, outcomes, lessons learned and areas for development.
• Identifying professional strengths, experience gaps and opportunities for further development.
• Preparing for employment opportunities, professional discussions and interviews.
• Supporting recruiters and hiring managers with structured, contextual information about professional experience.
• Conducting opportunity-specific professional assessments.
• Supporting organizational understanding of professional capabilities and experience.

Users are encouraged to use MimirOne as a tool for reflection, professional development and informed decision-making.

3. Prohibited Uses

Users must not use MimirOne, its AI-assisted features, uploaded materials or generated outputs for any of the following purposes.

3.1 Illegal or harmful activities

• Engaging in, promoting or facilitating unlawful activities.
• Threatening, harassing, intimidating, exploiting or abusing individuals.
• Creating or distributing content intended to facilitate violence, exploitation or other serious harm.
• Encouraging discrimination, hatred or targeted abuse.

3.2 Sexually explicit and NSFW content

MimirOne’s AI-assisted generation features must not be used to request, create, modify, distribute or facilitate:

• Pornographic or sexually explicit content.
• NSFW (Not Safe for Work) material.
• Sexualized depictions or descriptions of individuals.
• Non-consensual intimate content or sexual exploitation.
• Sexual content involving minors under any circumstances.

MimirOne is a professional platform. Its AI-assisted features are not intended for sexual, erotic or adult-content generation.

3.3 Fraudulent or deceptive professional representations

Users must not use MimirOne to:

• Fabricate employment history, qualifications, certifications, professional achievements or references.
• Invent projects, responsibilities, business outcomes or professional experience.
• Deliberately misrepresent supporting evidence or the source of information.
• Impersonate another individual or falsely claim another person’s professional identity.
• Manipulate AI-generated assessments to knowingly mislead recruiters, employers or other users.

MimirOne may assist users in articulating and structuring their professional experience, but users remain responsible for the accuracy of information they provide.

3.4 Discriminatory or abusive recruitment practices

MimirOne must not be used to facilitate unlawful discrimination in recruitment, employment or professional opportunities.

Users must not use the platform to make or support decisions based on protected personal characteristics or other unlawful discriminatory criteria.

AI-generated information must not be treated as the sole basis for hiring, rejection, promotion, termination or other consequential employment decisions.

Recruiters and organizations remain responsible for applying appropriate human oversight, lawful evaluation criteria and applicable employment requirements.

3.5 Privacy, document uploads and unauthorized information

Users may upload documents and submit information about other individuals only where they have the necessary rights, permissions, authorization or other lawful basis to do so.

This includes, but is not limited to:

• CVs and résumés belonging to other individuals.
• Professional biographies and employment histories.
• Candidate assessments and interview-related materials.
• References, recommendations and supporting professional documents.
• Other personal or professional information relating to identifiable individuals.

Users must not:

• Upload documents obtained unlawfully or without appropriate authorization.
• Submit confidential business information belonging to another party without appropriate authorization.
• Use MimirOne to obtain, expose or distribute private information about individuals without authorization.
• Submit sensitive personal information unless its processing is legally justified and appropriately authorized.
• Use uploaded information to harass, manipulate, exploit or unlawfully profile individuals.
• Attempt to circumvent access restrictions or confidentiality obligations applicable to submitted materials.

Recruiters and organizations submitting candidate information are responsible for ensuring that they have an appropriate lawful basis for the processing and disclosure of that information, have fulfilled applicable transparency obligations and have provided candidates with any required information about the assessment process.

Where candidate consent is required, it must be obtained before the relevant processing takes place.

MimirOne’s availability as a processing platform does not itself establish a lawful basis for submitting or processing another person’s personal data.

3.6 Platform misuse and security

Users must not:

• Attempt to gain unauthorized access to MimirOne, its infrastructure or other users’ accounts.
• Interfere with, disrupt or compromise platform functionality or security.
• Circumvent technical restrictions, usage limits or access controls.
• Introduce malicious code or attempt to exploit vulnerabilities.
• Reverse engineer, scrape or systematically extract platform data or outputs in ways that violate applicable law or the Subscription Agreement and Terms of Service.
• Use MimirOne to develop or facilitate malicious software, cyberattacks or other harmful technical activities.

4. User Responsibilities

Users are responsible for how they use MimirOne and the information and documents they submit.

In particular, users agree to:

1. Provide information that is accurate to the best of their knowledge.
2. Have the necessary rights, permissions or legal authorization to submit information about themselves or others.
3. Ensure that uploaded documents and supporting materials may lawfully be processed for the intended purpose.
4. Respect confidentiality, privacy and intellectual property rights.
5. Review AI-generated content and interpretations before relying on or sharing them.
6. Avoid presenting AI-generated interpretations as independently verified facts.
7. Use MimirOne’s outputs responsibly and in accordance with applicable laws and regulations.
8. Maintain appropriate control over the information they choose to share with other individuals or organizations.
9. Notify MimirOne if they become aware of unauthorized access, disclosure or misuse involving their account or submitted materials.

Recruiters and organizations are additionally responsible for ensuring that their use of MimirOne complies with applicable employment, privacy, data protection and anti-discrimination requirements.

5. Responsible Use of Artificial Intelligence

MimirOne uses AI-assisted processes to explore, structure and interpret professional information, including information contained in documents uploaded by users.

AI-generated outputs may contain inaccuracies, incomplete interpretations or conclusions that require further clarification.

Accordingly:

• AI-generated outputs should be treated as decision-support information, not unquestionable facts.
• Professional claims, achievements and experience descriptions may require independent verification.
• Uploaded documents and their contents should be reviewed for accuracy and relevance.
• Users should review and correct information that does not accurately represent their experience or intentions.
• AI-generated assessments should not replace appropriate human judgment.
• Identified gaps or potential areas for development should not automatically be interpreted as proof of an individual’s lack of capability.
• AI-generated interpretations should not be represented as independently verified evidence unless verification has actually taken place.

MimirOne aims to support a structured and contextual understanding of professional experience. It does not guarantee the accuracy of every user-provided statement, uploaded document or AI-generated interpretation.

6. Professional Continuum Ownership and Sharing

MimirOne is designed to support individuals in developing and maintaining their Professional Continuum.

Users remain responsible for deciding what professional information they provide and what information they authorize to be shared in connection with particular opportunities or other interactions.

Users must not attempt to access, disclose or use another individual’s Professional Continuum or associated information without appropriate authorization.

Where MimirOne is used in recruitment or organizational assessments:

• Organizations must respect applicable consent, privacy, access and data-protection requirements.
• Candidate information must only be submitted and used for legitimate, disclosed purposes.
• Access to candidate information must be limited to appropriately authorized individuals.
• Candidate information must not be repurposed for unrelated activities without an appropriate lawful basis.
• Participation in a recruitment process does not, by itself, grant an organization unrestricted access to an individual’s Professional Continuum.

MimirOne’s underlying principle is that individuals should retain appropriate control over their professional information and the contexts in which it is shared.

7. Enforcement and Reporting

MimirOne reserves the right to investigate suspected violations of this Policy.

Where reasonably necessary and proportionate, MimirOne may:

• Request clarification or additional information from a user.
• Restrict access to specific functionality.
• Remove or restrict access to content that violates this Policy.
• Suspend or terminate accounts involved in serious or repeated violations.
• Take other appropriate action to protect users, the platform and third parties.
• Report suspected unlawful activity to relevant authorities where required or permitted by law.

Enforcement actions will be assessed in accordance with the severity, circumstances and nature of the suspected violation and applicable legal requirements.

Users may report suspected misuse, abusive content or violations of this Policy by contacting:

support@cmbrobotics.com

8. Changes to This Policy

MimirOne may update this Policy as its services, AI capabilities and applicable legal requirements evolve.

The latest version will be published on the MimirOne website, together with its effective date.

Where required, users will be informed of material changes in accordance with applicable law.

9. Contact

For questions concerning this Acceptable Use Policy or to report suspected violations, contact:

MimirOne Support
CMB Robotics
Email: support@cmbrobotics.com
Website: https://mimirone.com

This Acceptable Use Policy should be read together with the MimirOne Subscription Agreement and Terms of Service and Privacy Notice.